|
Information to be
published |
Information or how the information can be
obtained |
Cost |
| Class 1 -
Who we are and what we do |
| Organisational
information, structures, locations and contacts - current
information only |
Website / email
Elmswell Memorial Library
Elmswell Newsletter
Crown Mill notice board
Co-op notice board
Hard copies via Clerk’s office |
free
free
free
free
free
10p per side of A4 sheet |
| Who’s who on the
Council and its Committees - current information only |
Website / email
Elmswell Memorial Library
Elmswell Newsletter
Hard copies via Clerk’s office |
free
free
free
10p per side of A4 sheet |
| Contact details for
Clerk and Council members - current information only |
Website / email
Elmswell Memorial Library
Elmswell Newsletter
Hard copies via Clerk’s office |
free
free
free
10p per side of A4 sheet |
| Location of Council
office and accessibility details |
Parish Clerk’s Office
Station Road Elmswell IP30 9HR
Open weekdays 9.00 – 5.00
(above Gobblin’s on the Station Road Industrial Estate
behind The Fox pub)
By appointment
Tel: 01359 244134
Email:
clerk@elmswell.suffolk.gov.uk
Web:
www.elmswell.suffolk.gov.uk |
|
| Staffing
structure |
Clerk acts as
Responsible Finance Officer and Proper Officer |
|
| Class 2 -
What we spend and how we spend it |
| Financial information
relating to projected and actual income and expenditure,
procurement, contracts and financial audit for current and previous
financial year |
Hard copies via
Clerk’s Office |
10p per
side of A4 sheet
15p per side of A3 sheet |
| Annual return form and
report by auditor |
Hard copies via
Clerk’s Office |
10p per
side of A4 sheet
15p per side of A3 sheet |
| Finalised
budget |
Hard copies via
Clerk’s Office |
10p per
side of A4 sheet |
| Precept |
Hard copies via
Clerk’s Office |
10p per
side of A4 sheet |
| Borrowing Approval
letter |
None current - Hard
copies via Clerk’s Office |
10p per
side of A4 sheet |
Financial Standing
Orders and Regulations
|
Hard copies via
Clerk’s Office |
10p per
side of A4 sheet |
| Grants given and
received |
Hard copies via
Clerk’s Office |
10p per
side of A4 sheet |
| List of current
contracts awarded and value of contract |
Hard copies via
Clerk’s Office |
10p per
side of A4 sheet |
| Members’ allowances
and expenses |
Hard copies via
Clerk’s Office |
10p per
side of A4 sheet |
| Class 3 -
What our priorities are and how we are
doing |
| Strategies and plans
audits, inspections and reviews |
Hard copies via
Clerk’s Office |
10p per
side of A4 sheet |
| Village
Plan |
Hard copies via
Clerk’s Office |
free |
| Local charters drawn
up in accordance with WAG, OVW & WLGA guidelines |
None
current |
|
| Class 4 -
How we make decisions |
| Decision making
processes and records of decisions for current and previous Council
year |
Elmswell Memorial
Library
Hard copies via Clerk’s Office |
free
10p per side of A4 sheet |
| Timetable of meetings
of Council, any committee/sub-committee meetings and community
meetings |
Website / email
Elmswell Memorial Library
Elmswell Newsletter
Hard copies via Clerk’s Office |
free
free
free
10p per side of A4 sheet |
| Agendas of meetings
(as above) |
Website / email
Elmswell Memorial Library
Hard copies via Clerk’s Office |
free
free
10p per side of A4 sheet |
| Minutes of meetings
(as above) – excluding information which is properly regarded as
private to the meeting |
Website / email
Elmswell Memorial Library
Hard copies via Clerk’s Office |
free
free
10p per side of A4 sheet |
| Reports presented to
council meetings - excluding information that is properly regarded
as private to the meeting |
Elmswell Memorial
Library
Hard copies via Clerk’s Office |
free
free
10p per side of A4 sheet |
| Responses to
consultation papers |
Hard copies via
Clerk’s Office |
|
| Responses to Planning
applications |
email
Elmswell Memorial Library
Hard copies via Clerk’s Office |
free
free
10p per side of A4 sheet |
| Bye-laws |
None
current |
|
| Class 5 -
Our policies and procedures |
| Current written
protocols, policies and procedures for delivering our services and
responsibilities, policies and procedures for the conduct of
council business,procedural standing orders, Committee and Working
Party terms of reference, delegated authority in respect of Clerk,
Code of Conduct, policy statements |
Hard copies via
Clerk’s Office |
10p per
side of A4 sheet |
| Policies and
procedures for the provision of services and about the employment
of staff, any internal policies relating to the delivery of
services, equality and diversity, health and safety, recruitment
(including current vacancies), procedures for handling requests for
information, complaints procedures (including those covering
requests for information and operating the publication
scheme) |
Hard copies via
Clerk’s Office |
10p per
side of A4 sheet |
| Any policies relating
to information security, records management (records retention,
destruction and archive), data protection, plus any schedule of
charges for the publication of information |
Hard copies via
Clerk’s Office |
10p per
side of A4 sheet |
| Class 6 -
Lists and Registers |
| Currently maintained
lists and registers only |
Hard copies via
Clerk’s Office(some information may only be available by
inspection) |
10p per
side of A4 sheet |
| Burial
Register |
Inspection at Clerk’s
Office by appointment |
free |
| Assets
Register |
Email
Hard copy |
free
10p per side of A4 sheet |
| Disclosure log
(indicating the information that has been provided in response to
requests; recommended as good practice, but may not be held by
community councils) |
None kept |
|
| Register of members’
interests |
Hard copies via
Clerk’s Office |
10p per
side of A4 sheet |
| Register of gifts and
hospitality |
None kept |
|
| Class 7 -
The services we offer |
| Allotments |
Hard copy |
free |
| Burial grounds and
closed churchyards |
Hard copy |
free |
| Community centres and
village halls |
Hard copy |
free |
| Parks, playing fields
and recreational facilities |
Hard copy |
free |
| Seating, litter bins,
clocks, memorials and lighting |
Hard copy |
free |
| Bus
shelters |
Hard copy |
free |
| Markets |
None kept |
|
| Public
conveniences |
None kept |
|
| Agency
agreements |
None kept |
|
| A summary of services
for which the council is entitled to recover a fee, together with
those fees (e.g. burial fees) |
Email
Hard copy |
free
10p per side of A4 sheet |