Eye Parish Plan Steering Group

Minutes of the meeting held on 23 February 2007



1. PRESENT

Lydia Smith (Chair)
Chris Chapman (Secretary)
Penny Mcsheehy (Publicity)
Sara Muldoon (Treasurer)
Joyce Brown
Shirley Little
Thelma Rayment
Mike Simmons


2. APOLOGIES

Kathy Barr
Peter Davis
Jenny Gilders
Sue Hooton
Andrew Mitcham
John Packer
Nigel Plastow


3. MINUTES OF MEETING HELD ON 01.02.07

Mike asked which member of the Steering Group (SG) would be reviewing the Occold and Stradbroke community plans.

ACTION Penny agreed that she would obtain copies of Occold and Stradbroke plans and review them in time for our next meeting.

4. MATTERS ARISING

We need to know the date of Suffolk ACRE’s community workshop so that group members can attend.

ACTION Lydia will check with Suffolk ACRE officer and ask them to keep her informed re workshop dates.

5. ROLE OF THE STEERING GROUP

The paper tabled was agreed with no changes to be made other than the addition of numbers for each bullet point.

ACTION Chris will put in numbers and then the paper can be put onto the town website parish plan pages.

6. AIMS AND OBJECTIVES OF THE PARISH PLAN

Changes were made to this tabled paper as described below:-

Point number one will now read as follows……..Through comprehensive surveys and consultations with the people of Eye, the plan will reflect the community which it represents.

Point number two will be added in and will read thus………The plan will also reflect the views of other interested parties who have a stake in the town.

Each point (10 in all ) will be numbered.

The SG agreed that once these changes have happened, the role of the steering group and the aims and objectives of the parish plan could be signed off.

ACTION Chris will make the above changes, will number the points and ensure that the page is added to the town website parish plan pages.


7. DRAFT BUDGET

Lydia informed the SG that she has spoken to Mid Suffolk District Council (MSDC) re the budget application. They have confirmed what Suffolk ACRE has told us re the draft budget i.e. we must have something to them by the end of March 2007.

The SG agreed that Sara should lead a small working group to focus on the budget in order to meet the deadline.

ACTION Lydia and Thelma agreed to work with Sara on the budget application. They will arrange some diary dates for their group, and report back to the next (full) SG meeting.

8. FUNDING SOURCES

Lydia reminded the SG of the following funding sources:-

Eye Town Council (Penny keeps the Council informed of progress of the SG)
Rural Services Scheme
Suffolk County Council (Locality Budget)
Eye Magazine Fund
Mid Suffolk District Council (Lydia has the application forms)
Suffolk ACRE (Lydia has the application forms)

ACTION The budget working group will complete and dispatch the application for funding forms to MSDC and ACRE.

9. STAKEHOLDER TABLE

The SG agreed that Thelma would take the lead for the stakeholder table.

Shirley described her contact with staff at the Health Centre and it was agreed that the Practice Manager would be her contact for the GP surgery staff. Shirley would contact Community staff separately.

Mike has made a preliminary contact with the primary and secondary schools. He reminded the SG that when the time comes to contact them in a more formal way, we would have to be mindful of the procedures they have in place regarding confidentiality and the protection of children.

Lydia has a list of businesses on the airfield and will pass this list onto Thelma.

The SG agreed that it is not yet time to make formal contact with any of the stakeholders……….we should at this time just be raising awareness of the parish plan.

ACTION Thelma will update the stakeholder list and continue to add to it as members of the SG pass information to her. This will ensure that when the time comes for contact with stakeholders, we will be in a position to move swiftly.

10. ANY OTHER BUSINESS

Lydia informed the SG that she has met with Kay Curtis (Suffolk ACRE)
who has given her some copies of parish plans from other areas of the county. The SG agreed that we should all read these plans to keep us informed and to learn from them.

ACTION Joyce will take responsibility for putting together a reading pack of all relevant material. She will ensure that each member of the SG has an opportunity to access this pack, and she will update it when necessary.

11. DATE AND TIME OF NEXT MEETING

The budget group will set up their meetings outside of the main SG

Next meeting for the main SG will be Thursday 26 April at 7.00pm. in the Council Chamber at the Town Hall.


Chris Chapman
04.03.07 

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