EYE PARISH PLAN STEERING GROUP
Minutes of meeting, 16 June 2007

1 Present: Chris Chapman, Penny McSheehy, Thelma Rayment, Geoffrey Lane, Shirley Little, Mike Simmons, Kathy Barr, Sara Muldoon, Sue Hooton.Apologies: Lydia Smith, Jenny Gilders, Joyce Brown.In the absence of Lydia, Chris took the chair. ACTION

2 Minutes of 15 May approved

3 Matters arising.Action Points: 1) Lydia has: copied Suffolk ACRE workshop papers, including flow chart.2) Geoffrey agreed to chair Questionnaire Group; diary date tba by him. Geoffrey, Lydia, Sara Mike, Sue involved.3) No money forthcoming from Locality Budget (County Council), although can re-apply next year if necessary.4) Stakeholders list has gone to Alan Cooper & David Thorndyke5) Now have own section on Eye website – consultation days listed.6) Money forthcoming from Eye Parish Magazine Fund.7) Geoffrey asked to talk about planning issues/retail survey: local problems with shops. Would like to find out from people where/when/how they shop – may reassure retailers. Survey could be used to encourage new traders/strengthen existing traders. Shopping patterns – where do people come from who shop in Eye?Mid Suffolk Council: Local Development Framework. May be able to effect LDF at Deposit Stage. Feels that MSDC has misconception about Eye and its business importance. This will affect its whole approach to the town. Consultation at present – ends 2 July. Classification of Eye as village may affect future policies. Town Council will make its own formal response. LDF must be given high profile at consultation days – draw people's attention to it: issues such as healthcare, social provision are important. Geoffrey

4 Budget: Target of £5000 achieved. Funding from all organisations approached, apart from County Council Locality budget. Administration. Still unclear as to the degree to which the Steering Group can administer budget. Understanding is that must be held within Town Council – Penny to talk to Annette Gray to gain clarification. In meantime can't pay in cheques and can't pay out. Penny liasing with Town Clerk. Penny

5 Stakeholders list. Thelma congratulated on list and work done. Now as complete as possible. Comments expected back from Alan Cooper and David Thorndyke then separate letters to go to businesses and groups. Steering Group agreed that this can be sorted by Thelma and Lydia. Groups and businesses need 2 weeks notice of Consultation Days. Letters will be mail-merged.Householders will have fliers, (insertion into Magazine to be arranged via deliverers) article in Eye Magazine, in What's On, Diss Express and Mercury and posters around town. Flier/poster circulated & approved. Sue has checked with Penny re getting printed. Has list of deliverers – short time frame. ThelmaLydiaSuePenny

6 Hospital Fete. Boards, map, photos and fliers ready, rota drawn up: Lydia, Sara, Thelma, Penny, Mike and Geoffrey (Note: in spite of weather this went well).

7 Consultation Days: Names of those who offered help:Saturday 14 July 2 – 4 p.m.Chris,Sara, Kathy, Geoffrey, ThelmaMonday 16 July 2 – 4 p.mChris, Kathy, Mike, Shirley, Geoffrey, Thelma, Penny, SueMonday 16 July 6.30 – 8.30 p.m.Mike, Chris, Shirley, Penny, Simon HootonHoped that more people from Steering Group will volunteer.Chris explained format to meeting:· To find out what issues are· Drop in event – no formal presentation· Free refreshments, balloons· Children's cornerShowed charts – exercises devised by S.ACREPublic liability insurance needed (when we have budget)Might be good to take consultation to both primary and secondary schools. Mike, Sue volunteered to organise, devise questions and exercises. Mike to approach Hartismere High head. Also volunteered to help: Thelma, Chris, possibly Joyce.Two Youth Groups also to be involved in some way? All listedMike, Sue

8 Any Other Business1) Letter from TV East (www.tveast.co.uk) 0845 3244947. Interactive community TV. Want stories. Sara volunteered to look at (did – would be good to use when further on with Plan and have something newsworthy). Mike volunteered to contact.Sixth form – could they help with public consultation days? Lydia is writing article for Eye Mag and will ask for willing volunteers.Letter from Jon Bell – can we include CRed (carbon reduction) questions? CRed to be asked to write directly to Chris Chapman, asked to talk to Steering Group Chris

9 Date / time next meetingMonday 2 July, 7 p.m. at Lydia's (2 Highfield) for those involved in consultation sessionsSteering Group: Thursday 19 July, 7 p.m., Town Hall