YOXFORD VILLAGE
HALL
Conditions of
Hire
1. All fees (including refundable
cash deposit where applicable) to be paid at least 4 weeks prior to
hire date (no deposit, no hire).
2. The hirer shall enforce the no
smoking law within village hall premises and shall be responsible
for settlement of any fines or other judicial proceedings arising
from a breach of this law occurred during the period of hire.
3. The Hall shall be used in all
respects in a lawful manner, and nothing shall be done to offend
any statute.
4. The Hirer shall be responsible
that good order is kept in all the buildings and in all the grounds
of the Hall. Loss of damage to any property within these boundaries
shall be the responsibility of the Hirer, who will indemnify the
committee against any claim for loss, injury or damage.
5. Your attention is drawn to the
County Fire Officers Regulations which are on display in the Hall,
and you are reminded that all fire exits are to be kept clear at
all times.
6. Reference to “the Hall” includes
all rooms in the building.
7. The Committee reserves the right
to refuse any booking and may, at any time without notice, cancel
any booking without penalty. The Committee’s decision shall be
final.
8. If alcohol is to be sold on the
premises a Temporary Events Notice (TENS) must be applied for. One
month’s notice is required for the license to be obtained. A TENS
application must be sent by the hirer along with a £21 fee to the
Licensing Team, Suffolk Coastal District Council, Council
Offices, Melton Hill, Woodbridge IP12 1AU. Village Halls
only have an annual allowance of 12 TENS. Prior request to Pam Last
must be made to ensure sufficient TENS remain to support your
application. Without a valid TENS, it is against the law to sell
alcohol on these premises.
9. The Hall must be left in a clean
and dry condition. All outside doors and windows MUST
be closed and made secure. All lights, heaters and cookers (if
used) must be turned off. Floors, sinks, basins and W.C.’s in all
rooms to which Hirer has had access must be left clean and tidy.
All or part of any deposit will be withheld to pay for any damage
or necessary cleaning or tidying up. Both before and after hire,
inspection must take place with the Hirer and a Committee
member.
10. All entertainment must cease at
11.45 pm. The Hall must be vacated by midnight, except for those
clearing up.
SMOKING WITHIN
VILLAGE HALL PREMISES IS AGAINST THE LAW
FOR YOUR INFORMATION:
a. Lighting in the Hall is free
(lighting in small hall is switched on at master control board in
kitchen of main hall)
b. Electricity is by £1 coin slot
meters for heaters and other apparatus
c. Tea Towels are not
supplied
d. A deposit per booking is
required; amount will very depending on nature of hire.
e. A cancellation fee of 50% of
the hire charge will be made for cancellation with 10 days of the
booking date.
f. Alcoholic drinks can be served
only from the purpose built bar off the main hall (health
regulations) and kitchens to be used only for the preparation of
food.
YOU ARE REMINDED
THAT ALL FIRE EXITS ARE TO BE KEPT CLEAR AT ALL
TIMES